Call for Hosting – 17th World Congress of the International Pancreas and Islet Transplant Association (IPITA 2019)

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About the International Pancreas and Islet Transplant Association

The International Pancreas and Islet Transplantation Association aims to serve its scientific community by providing a forum for the open exchange of knowledge and expertise in order to facilitate the advancement of clinical practice to treat human diabetes by means of transplantation.

Aims of the Association:

  1. To promote and encourage research and training relevant to transplantation of insulin-producing cells and tissue in the treatment and cure of diabetes mellitus;

  2. To provide a scientific forum for the exchange and discussion of clinical and experimental results and experiences relevant to transplantation of insulin-producing cells and tissue in the treatment and cure of diabetes mellitus;

  3. To promote and endorse contacts between clinical and experimental researchers from different institutions and from all pertinent disciplines

IPITA Congress History

Every two years, the IPITA World Congress brings together clinicians, scientists, allied health professionals, and students from all parts of the world in the fields of whole pancreas, islet and stem cell transplantation. Through plenary lectures, oral presentations and rapid-fire sessions, the very latest advances in the field are introduced and discussed while developing collaborative connections.

The most recent Congress was hosted in November 2015 in Melbourne, Australia attracted 629 delegates from 30 different countries, included 110 invited speakers and spanned four days. The Congress was held in partnership with the International Xenotransplantation Association and Cell Transplant and Regenerative Medicine Society.

Date

Congress

Location

Congress Chair

June 20-23, 2017

16th IPITA Congress

Oxford, United Kingdom

Paul Johnson

Nov. 15-19, 2015

2nd IPITA/IXA/CTS Joint Congress

Melbourne, Australia

Tom Kay

Sept. 24-27, 2013

14th IPITA Congress

Monterey, CA, USA

Peter Stock

June 1-4, 2011

13th IPITA Congress

Prague, Czech Republic

Frantisek Saudek

October 12-16, 2009

IPITA-IXA Joint Congress

Venice, Italy

Emanuele Cozzi

Sept. 15-20, 2007

CTS-IXA-IPITA Joint Congress

Minneapolis, MN, USA

Bernhard Hering

May 4-7, 2005

10th IPITA Congress

Geneva, Switzerland

Thierry Berney

July 9-11, 2003

9th IPITA Congress

Dublin, Ireland

David Hickey

June 12-15, 2001

8th IPITA Congress

Innsbruck, Austria

Raimund Margreiter

Local Organizing Committee

The IPITA Council and a Local Organizing Committee organize the Congress in partnership. The Local Organizing Committee (LOC) is typically composed of professionals involved in the islet and pancreas transplantation community in their respective region or country. Aside from operational and legal responsibilities, the LOC assumes a major role in raising funds for the Congress and must be committed to assuming a portion of the financial risk/benefit of organizing the Congress.

The Local Organizing Committees must demonstrate that they are:

  • Members of IPITA. Specifically, the Chairman of the LOC must be an active member of IPITA in good standing (dues paid) at the time of submitting the proposal until the conclusion of the event;
  • Able to undertake and manage key elements of the Congress. Demonstrated previous experience by the Chair in organizing other meetings is required;
  • Capable of promoting, organizing and hosting the Congress in a manner consistent with IPITA’s profile, including adherence to quality standards of content, organization and additional Association principles with regard to the treatment of sponsors, ethical policy and communication.
  • Legally permitted to sign a Memorandum of Understanding (MOU) to host the Congress and carry out all contracts and negotiations. The MOU will underline obligations of all parties involved.

Congress Bid Requirements for the 2019 IPITA Congress

Each City preparing a bid to host will be requested to participate in a 30 to 45-minute conference call with the IPITA Council to present the operational and strategic details of the bid as outlined below:

Brief Description of The Proposed Host City

The description should include: the size of the city and population, access for international delegates, distance from the airport to the city, and sample costs from major capitals. 

Dates

Typically, the meeting has been held between May and October (excluding July/August) and usually extends 3 to 3 and a half days, including a half-day pre-symposium sessions.

Venue

Specifications concerning the following items are recommended to be included in the bid:

  • Meeting Rooms
    • Floor plans and room capacities
    • Photographs of the proposed space
  • Food and Beverage
    • Facility availability and proposed set-up for lunch, coffee breaks and social receptions as well as current estimated costs
  • Equipment
    • Audio-visual packages for the proposed venue
    • Internet/Wi-Fi infrastructure and costing
  • Nearby Conveniences
    • Restaurants and/or other venues for social receptions
    • Access and recommendations of public transportation
  • References
    • Recommendations of social venues for Welcome Reception and Conference Dinner(s) should be described with approximate costs and guest capacities

Hotel Accommodations

Include a list of a range of accommodations from three to five star categories. The hotel name and price range should be included in the bid document. Distances from hotels to the venue should be provided.

Designation and Description of the Local Organizing Committee

A general description of the local organization or institution, containing their previous experience, along with local or national transplant society partner(s) that can promote and support the Congress should be comprised in the bid. 

The Chairman and key contact person, along with other members of the national transplant community should be listed.

Preliminary Budget for the Congress

All items listed in the attached budget template must be completed in order to be considered. Other items such as communications, promotion and local contract costs may be estimated but will not be factored into the final analysis. IPITA can provide a sample of past Congress budgets upon request to support the development of a draft budget for the proposal.

Congress Promotion

The host organization will begin the promotion of this meeting on its website with the signing of the Congress MOU. Invitations for abstracts will be sent to all members and posted on the Congress and IPITA websites. Registration and abstract submission tools, linked to the Congress website should be developed and organized by a Professional Conference Organizer (PCO). Ongoing website maintenance and promotional material updates should be completed by the Congress PCO.

Congress Content

IPITA requires the following specific sessions to be included in the Congress Scientific Program and its preliminary drafts:

  • IPITA business meeting/travel Awards presentation (60 minutes)
  • IPITA Presidential Lecture (30 minutes)
  • The Richard Lillehei Lecture (45 minutes)
  • Derek Gray Fellowship Award and Presentation (30 minutes)
  • The Paul Lacy Memorial Lecture (45 minutes)

Bidding Procedure and Deadlines

ACTIVITIES

DEADLINE

Deadline to submit your complete proposal.  Proposals should be sent to the attention of the IPITA President, Jon S. Odorico, at the IPITA Secretariat address This email address is being protected from spambots. You need JavaScript enabled to view it. .  The IPITA Council may request additional information and/or documentation in support of host city’s proposal.

June 1st, 2016

Presentations in person or by Skype to the IPITA Council of the complete proposal.

August 2016

Final selection of the bid to host 2019 Congress of the IPITA.  The IPITA Council will review and determine the winning city.

November 2016

All proposals should contain the following information along with all aforementioned requirements mentioned in this document:

  • Contact information and brief description of host organization
  • Full contact list of proposed committee members and Local Organizing Committee

  Click here to download IPITA 2019 Congress Budget template

International Pancreas and Islet Transplantation Association
c/o The Transplantation Society
505 Boulevard René-Lévesque West, Suite 1401
Montreal, QC, Canada H2Z 1Y7
T. +1.514.874.1717 ext. 205
F. +1.514.874.1716
This email address is being protected from spambots. You need JavaScript enabled to view it.