Call for Hosting – 2021 Congress of the Intestinal Rehabilitation and Transplant Association

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About the Intestinal Rehabilitation Transplant Association

The Intestinal Rehabilitation Transplant Association aims to serve its scientific community in providing a forum for the open exchange of knowledge and expertise in order to promote intestinal rehabilitation and transplantation as a safe, innovative science involving nutritional, medical, surgical and transplant therapies through education, policy development and research.

Values of the Association:

  • Collaboration: Working closely with IRTA members, scientific societies, health organizations, and governments.
  • Advocacy: Speaking out on issues of concern to our constituency.
  • Quality: Promoting excellence through interdisciplinary teamwork.
  • Integrity: Acting on the highest standards of ethical practice.

IRTA Symposia History

Every two years, the IRTA brings together clinicians and scientists from all over the world in the fields of intestinal rehabilitation and transplantation.

The most recent Congress was hosted in New York, NY, USA, in 2017 and hosted 460 participants from 30 countries.

DateCongress Location Congress Chair

2017

15th Congress

New York, NY, USA

Kishore Iyer

2015

14th Symposium

Buenos Aires, Argentina

Gabriel Gondolesi

2013

13th Symposium

Oxford, United Kingdom

Peter Friend

2011

12th Symposium

Washington, USA

Thomas Fishbein

2009

11th Symposium

Bologna, Italy

Antonio D. Pinna

2008

10th Symposium

Santa Monica, USA

David R. Grant

Local Organizing Committee

The IRTA Council in conjunction with a Local Organizing Committee organizes the Congress. The Local Organizing Committee (LOC) is typically composed of professionals involved in the rehabilitation and/or transplant community in their respective region or country. Aside from operational and legal responsibilities, the LOC assumes a major role in raising funds for the Congress and must be committed to taking a portion of the financial risk of organizing the Congress.

The Local Organizing Committees must demonstrate that they are:

  • Members of IRTA. Specifically, the Chairman of the LOC must be a paid member of IRTA at the time of submitting the proposal until the conclusion of the event;
  • Able to undertake and manage key elements of the Congress. Demonstrated previous experience by the Chair in organizing other meetings is required;
  • Capable of promoting, organizing and hosting the Congress in a manner consistent with IRTA’s profile, including adherence to quality standards of content, organization and additional Association principles with regards to the treatment of sponsors, ethical policy and communication.
  • Legally permitted to sign a Memorandum of Understanding (MOU) to host the Congress and carry out all contracts and negotiations. The MOU will underline obligations of all parties involved.

Congress Bid Requirements for the 2019 IRTA Congress

Each city preparing a bid to host will be requested to participate in a 30 to 45-minute conference call with the IRTA Council to present the operational and strategic details of the bid as outlined below:

Brief Description of The Proposed Host City

The description should include: the size of the city and population, previous conventions of the same or similar nature; access for international delegates; distance from the airport to the city; and sample costs from major capitals.

A letter from the City Convention and Visitors Bureau or the National Tourism Authority is to be submitted along with the bid. Recommended details including assistance with Congress promotion, financial support, site inspections, logistical assistance or any other cost-effective benefit for the Congress are to be specified. Facilitating entry for delegates, such as prompt visa delivery and onsite security is encouraged to be included.

Dates

Typically, the meeting has been held between May and September (excluding July/August) and usually extends 3 to 3 and a half days, including a half-day pre-Congress sessions. Please indicate would be the best timeframe to host the meeting in your city.

Venue

Please outline possible venues that the Congress could be held. If possible specifications concerning the following items could be included in the bid:

Meeting Rooms

  • Number of rooms and capacities
  • Photographs of the proposed space

References

  • Recommendations of social venues for Welcome Reception and Conference Dinner(s) should be listed with proximities to proposed meeting venue.

Hotel Accommodations

A range of accommodations from three to five-star category, availability and pricing should be provided for each proposed hotel, including breakfast, free Wi-Fi and additional taxes.

The hotel name, price range and contact details should be included in the bid document. Distances from hotels to the venue should be provided.

Designation and Description of the Local Organizing Committee

A general description of the local organization or institution, containing their previous experience, along with local or national transplant society partner(s) that can promote and support the Congress should be included in the bid.

The Chairman and key contact person, along with other members of the national transplant community who can assist with the content of the Program, should also be listed.

Preliminary Budget for the Congress

All items listed in the attached budget template should be completed to the best of the submitter’s ability in order to be considered.

Other items such as communications, promotion and local contract costs may be estimated but will not be factored into the final analysis.

Congress Promotion

The host organization will begin the promotion of this meeting on its website with the signing of the Congress MOU. All publications and print-based promotional materials to members and inquirers, who are unable to access electronic information, must be provided. Invitations for abstracts will be sent to all members and posted on the Congress and IRTA websites. Registration and abstract submission tools, linked to the Congress website should be developed and organized by a Professional Conference Organizer (PCO). Ongoing website maintenance and promotional material updates should be completed by the Congress PCO.

Bidding Procedure and Deadlines

ACTIVITIESDEADLINE

Deadline to submit a letter of intent with a brief summary of proposed site. Proposals should be sent to the attention of the IRTA President George Mazariegos, at the IRTA Secretariat address This email address is being protected from spambots. You need JavaScript enabled to view it. .

July 13, 2018

Deadline to submit your complete proposal. The IRTA Council may request additional information and/or documentation in support of host city’s proposal. Proposals should be sent to the attention of the IRTA President George Mazariegos, at the IRTA Secretariat address This email address is being protected from spambots. You need JavaScript enabled to view it. .

September 14, 2018

Presentations in person or by Skype to the IRTA Council of the complete proposal.

September 20-22, 2018

Final selection of the bid to host 2021 Congress of the IRTA. The IRTA Council will review and determine the winning city.

End of 2018

All proposals should contain the following information along with all aforementioned requirements mentioned in this document:

  • Contact information and brief description of host organization
  • Full contact list of proposed committee members and Local Organizing Committee
  • Local Organizing Committee internal structure

Click here to download IRTA 2021 Congress Budget template

Intestinal Rehabilitation and Transplant Association
c/o The Transplantation Society
505 Boulevard René-Lévesque West, Suite 1401
Montreal, QC, Canada H2Z 1Y7
T. +1.514.874.1717 ext. 205
F. +1.514.874.1716
This email address is being protected from spambots. You need JavaScript enabled to view it.