SECTION 1: Principal Office
The registered office of the Intestinal Rehabilitation and Transplant Association (the “Association”) shall be that of The Transplantation Society International Headquarters, located in the City of Dover, County of Kent, State of Delaware, USA, and a registered agent in charge thereof shall be appointed by the Council.
SECTION 2: Other Offices
The Association may also have offices at such places, within or without the State of Delaware, as the Council of the Association may from time to time determine or the business of the Association may require.
SECTION 1: Categories of Membership
There shall be four categories of membership - Full, Allied Health, Trainee, and Honorary.
Full Members shall be investigators in the broad field of intestinal transplantation with an interest in intestinal failure and transplantation who have contributed by their work to the advancement of knowledge in the field. Full Members shall be eligible to vote at the Business Meetings of the Association and to be an Officer or Councilor of the Association.
Allied Health Members be persons who have an interest in intestinal failure and transplantation and who have contributed to the advancement of knowledge in the field. Their status must be confirmed by their professional association card. Allied Heath Members shall have the same voting rights as a Full Member, but are ineligible to be an Officer or Councilor of the Association. They shall, however, have one protected Allied Health position on the Council as prescribed in Article IV, Section 3 of these bylaws, and shall have a reduced membership fee.
Trainee Members shall be persons with an interest in intestinal failure and transplantation that are in training positions (which must be confirmed by the signature of their supervisor). Trainee Members shall have no voting rights and shall be ineligible to be an Officer or Councilor of the Association.
Honorary Members shall be persons who have made major contributions to the field of intestinal transplantation, and need not necessarily be members of the Association. They shall have the rights of Full Members (including receipt of any official journals of the Association), but shall not be required to pay dues to the Association, and will not be eligible for election as an Officer or Councilor.
SECTION 2: Selection of Members
Any Member of the Association may apply to become a Full Member or Allied Health member of the Association by submitting a written or electronic application to the Secretary-Treasurer. Any person who is not a Member of the Association may apply to become a Trainee Member of the Association by submitting to the Secretary-Treasurer a written application supported by the signature of one voting Member. The Secretary-Treasurer shall transmit the application to the Council. The Council, by a vote of a majority of its members, shall approve and elect Full Members, Allied Health Members, and Trainee Members. Honorary Members shall be proposed, seconded and elected by a majority vote of the voting Members of the Association by written consent1 or at a Business Meeting of the Association.
SECTION 3: Privileges and Obligations of Members
Every Member shall have the right to attend and participate in Business Meetings of the Association. The privileges of Members with regard to participation in scientific sessions of the Symposium of the Association, the submission of papers and other matters shall be established by the Council. All Members, except Honorary Members, shall pay dues in such amounts and for such periods as the Council shall from time to time decide. Any Member who fails to pay dues for one consecutive year will be removed from the Association at the Council meeting of the first year for which payment has not been received.
SECTION 4: Termination of Membership
Any Membership can be terminated by the Council for conduct, which in the sole judgment of the Council is injurious to the interests and welfare of the Association. Such termination shall require a two-thirds vote of the Council after the Member in question is afforded an opportunity to appear before the Council and appeal for continuance of Membership.
SECTION 1: Business Meetings
These meetings shall be held at such time and place as shall be determined at the prior meeting, or failing such determination, at such time and place as the Council may fix. In general, it is understood that meetings will take place during the Association's biennial International Congresses and during The Transplantation Society's biennial International Congresses.
SECTION 2: Quorum
The presence in person at any meeting of 20 Full Members shall constitute a quorum for the transaction of business. If a quorum is present at the beginning of the meeting, a quorum shall be deemed throughout the meeting for all purposes. At any meeting at which a quorum is present, a majority of the votes properly cast upon any question shall decide the question, except in any case where a larger vote is required by law, the Certificate of Incorporation of the Association, these bylaws or otherwise.
SECTION 3: Votes
Each voting Member shall be entitled to one vote upon each question submitted to a vote of the Members. [Members entitled to vote at a meeting must do so in person.]2
SECTION 4: Conduct of Meetings
The President, or in his/her absence the President-Elect, or in his/her absence, a chairman selected by the voting Members present, shall preside at meetings of the Members. The Secretary-Treasurer shall keep records of any meeting of Members. In the absence of the Secretary-Treasurer, the presiding officer may appoint a secretary pro tern.
SECTION 5: Notice
Notice of the place, if any, date, hour, and means of remote communication, if any, of every meeting of Members shall be given by the Association not less than ten days nor more than 60 days before the meeting (unless a different time is specified by law) to every Member entitled to vote at the meeting. Without limiting the manner by which notice otherwise may be given effectively to Members, notice of meetings may be given to Members by means of electronic transmission in accordance with applicable law.
SECTION 1: Management of the Association
The business and property of the Association shall be conducted and managed by a Board of Directors which shall be designated the Council of the Association.
SECTION 2: Members of the Council; Election
The Council shall be composed of three Officers, namely a President, a President-Elect, and a Secretary-Treasurer, and six Councilors. Each shall be a Full Member at the time of his/her nomination, election and during his/her term of office. The President-Elect shall succeed to the office of President upon completion by the President of his/her term in office or upon any earlier vacancy in the office of the President. The election of Councilors and Officers, other than the President, shall be by written ballot and shall be decided by the majority of the votes properly cast by the Members entitled to vote thereon. The President of The Transplantation Society shall be an ex officio non-voting member of Council during his/her term of office.
SECTION 3: Ad-Hoc Council Members
The Council shall also include Ad-Hoc Councilors, which shall be made up of one protected post for one Allied Health Professional (AH P) representative, one protected post for a representative of the Intestinal Transplant Registry and one protected post for the Chair of ISBTS Symposium. These representatives shall have permission to attend all Council meetings and will be eligible to vote on all Council decisions. For purposes of these By-laws, the term “Council” or “Councilors” shall be deemed to include any Ad-Hoc Councilors unless otherwise specified herein. The Allied Health Professional shall serve a four-year term on the Council and be elected in the same manner as outlined in Article IV, Section 2 of these bylaws. The Chair of the IRTA Scientific Committee (or such other person designated by the IRTA Scientific Committee) shall serve as the Intestinal Transplant Registry representative to the Council. The Intestinal Transplant Registry representative shall serve as an Ad-Hoc Councilor until such time as the IRTA Scientific Committee shall elect a new Chair or designate a new representative. The Chair of ISBTS Symposium shall serve as an Ad-Hoc Councilor until such time as he/she ceases to be Chair of the ISBTS Symposium.
SECTION 4: Term of Office
The President and President-Elect shall serve for two years and until their successors are installed in office, which shall occur as the last item of business at the meeting of Members at which their successors are elected. They may not succeed themselves in a consecutive term.
The Secretary-Treasurer shall serve for four years and until the end of the meeting of Members at which his/her successor is elected. He/she may not succeed himself/herself in a consecutive term.
Councilors shall serve for four years and until the end of the meeting of Members at which their successors are elected. The Councilors shall be divided into two classes of three each. The terms of the classes shall be staggered at two-year intervals with three Councilors being elected at each election. Councilors may not succeed themselves in a consecutive term.
SECTION 5: Vacancies
A vacancy in the Council may be filled at the discretion of the remaining members of the Council until an election by all voting Members can conveniently be held. In the case of the Secretary-Treasurer or a Councilor, the successor elected in these circumstances may succeed himself/herself even though he/she has served a fractional term prior to his/her election.
SECTION 6: President
The President shall be chief executive officer of the Association. Subject to the directions of the Council, he/she shall have and exercise direct charge of and general supervision over the business and affairs of the Association and shall perform all duties incident to the office of a president of a corporation, and such other duties as from time to time may be assigned to him/her by the Council.
SECTION 7: President-Elect
The President-Elect shall have and exercise such powers and shall perform such duties as from time to time may be conferred upon or assigned to him/her by the Council, or as may be delegated to him/her by the President. All nominees for President-Elect should have served at least one full term (four years) on the Council prior to their nomination for President-Elect.
SECTION 8: Secretary-Treasurer
The Secretary-Treasurer shall keep the minutes of all meetings of the Council. He/she shall see that all notices are duly given in accordance with the provisions of law and these bylaws. He/she shall keep the membership records of the Association and shall make and keep lists of the membership of committees of the Council and the Association, which lists he/she shall make available on request to the Members. The Secretary-Treasurer shall have charge and be responsible for all funds, securities, receipts and authorized disbursements of the Association, and shall deposit, or cause to be deposited, in the name of the Association, all Monies or other valuable effects in such banks, trust companies or other depositories as shall, from time to time, be selected by the Council. He/she shall render to the President and to the Council, whenever requested, an account of the financial condition of the Association; and shall in any event report annually to the Council and shall submit financial statements certified by independent public accountants chosen by the Council to the Council and Members at each regular meeting of Members. In general, he/she shall perform all duties incident to the offices of a secretary and a treasurer of a corporation, and such other duties as from time to time may be assigned to him/her by the Council.
SECTION 9: Compensation
Councilors and elected Officers of the Association shall not receive compensation for their services.
SECTION 10: Resignation and Removal
Any Officer or Councilor may resign his/her office by giving written notice to the President or the Secretary-Treasurer. Resignations shall be effective upon receipt of such notice by the President or the Secretary-Treasurer or at such later time as is therein specified. Any Officer or Councilor may be removed for cause by a vote of two thirds of the Council members then in office or by vote of a majority of voting Members.
SECTION 11: Meetings
Regular meetings of the Council shall be held at such times and such places as may from time to time be fixed by resolution of the Council. In general, it is anticipated that the Council will have at least one face-to-face meeting and a minimum of two conference calls per year. Special meetings of the Council may be held at any time or place upon the call of the President or of any four Council members. Notice of meetings shall be given via email or postal mail to each member of the Council not less than 14 days before such meeting. Meetings may be held at any time and place without notice if all members of the Council are present or if those not present shall, before or after the meeting, waive notice thereof. The Council may meet by conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other.
SECTION 12: Action by Consent
Any action required or permitted to be taken at any meeting of Council or of any committee thereof may be taken without a meeting if all of the members of the Council or committee consent thereto in writing. All written consents shall be filed with the minutes of proceedings of the Council or committee as the case may be.
SECTION 13: Quorum
A majority of the Council shall constitute a quorum for the transaction of business.
SECTION 14: Central Business Office
The Association shall have a permanent Central Business Office, the place and supervision of which shall be at the discretion of Council of the Association. The Central Business Office shall be the custodian of all contracts, assignments and other legal documents and records of the Association. It shall undertake such duties as are assigned to it by Council.
SECTION 1: Committees
The Council may establish one or more committees from time to time either as standing or special committees to do such things and have such powers and serve upon such terms as the resolution establishing the committee shall provide. Each committee shall consist of one or more Councilors. Each committee shall appoint a recording secretary from among its members to keep records of its actions and make such reports as the committee is directed to make by the Council.
SECTION 1: Nominations Elections of Officers and Councilors
At least six months, but no more than twelve months before the Business Meeting of Members to be held at the time of the biennial Symposium, the Secretary-Treasurer shall send to each Member a notice stating the offices among the elected Officers and the Councilors to be filled by elections and requesting submission via email or fax of nominations to fill such vacancies. The deadline for receipt of nominations shall be one month from the date of the request for nominations. A person shall be nominated if his/her name is submitted with a written signature or email of support from at least two voting Members, along with a five-line summary (100 words) of the nominee's curriculum vitae and the nominee's acceptance to stand for election.
SECTION 1: Publications
The Council may from time to time designate official publications of the Association. The Council may for this purpose authorize the President or other appropriate Officer to enter into contracts on behalf of the Association with the Publishers of one or more journals containing such terms as it may deem appropriate. The Council, subject to contractual obligations, may withdraw such designation at any time it determines to do so.
SECTION 1: Execution of Cheques, Notes, etc.
All cheques and drafts drawn upon the Association's bank accounts and all bills of exchange and promissory notes, and all acceptances, obligations, and other instruments for the payment of money, shall be signed by such Officer or Officers, agent or agents, as shall be thereunto authorized from time to time by the Council, which may in its discretion authorize any such signature to be by facsimile.
SECTION 2: Execution of Contracts, Assignments, etc.
Except as otherwise provided in Section 1 of this Article VIII, all contracts, agreements, endorsements, assignments, transfers, stock powers, or other instruments shall be signed by the President, or the President-Elect, or the Secretary-Treasurer, provided, however, that the Council may in its discretion, require any or all of such instruments to be signed by any two or more of such Officers, or may permit any or all such instruments to be signed by such other agent or agents as it shall thereunto authorize from time to time.
SECTION 1: For purposes of this Article XI:
Subject to the operation of Article XI, Section 3 of these bylaws, each Councilor and each Officer shall be indemnified and held harmless by the Society to the fullest extent authorized by the DGCL, as the same exists or may hereafter be amended (but, in the case of any such amendment, only to the extent that such amendment permits the Society to provide broader indemnification rights than such law permitted the Society to provide prior to such amendment), and to the extent authorized in subsections (i) through (iv) of this Article XI, Section 2.
SECTION 3: Advancement of Expenses to Councilors Prior to Final Disposition
SECTION 4: Advancement of Expenses to Officers Prior to Final Disposition
SECTION 5: Contractual Nature of Rights
The rights to indemnification and advancement of Expenses set forth in this Section Error! Reference source not found. shall not be exclusive of any other right which any Councilor, Officer, or Non-Officer Employee may have or hereafter acquire under any statute, provision of the Certificate or these By-laws, agreement, vote of stockholders or Disinterested Councilors or otherwise.
The Society may maintain insurance, at its expense, to protect itself and any Councilor or Officer against any liability of any character asserted against or incurred by the Society or any such Councilor or Officer, or arising out of any such person’s Corporate Status, whether or not the Society would have the power to indemnify such person against such liability under the DGCL or the provisions of this Article XI.
The Society’s obligation, if any, to indemnify or provide advancement of Expenses to any person under this Article XI as a result of such person serving, at the request of the Society, as a director, partner, trustee, officer, employee or agent of another corporation, partnership, joint venture, trust, employee benefit plan or other enterprise shall be reduced by any amount such person may collect as indemnification or advancement of Expenses from such other corporation, partnership, joint venture, trust, employee benefit plan or enterprise (the “Primary Indemnitor”). Any indemnification or advancement of Expenses under this Article XI owed by the Society as a result of a person serving, at the request of the Society, as a director, partner, trustee, officer, employee or agent of another corporation, partnership, joint venture, trust, employee benefit plan or other enterprise shall only be in excess of, and shall be secondary to, the indemnification or advancement of Expenses available from the applicable Primary Indemnitor(s) and any applicable insurance policies.
Intestinal Rehabilitation & Transplant Association
505 Boulevard René-Lévesque Ouest
Montréal, QC, H2Z 1Y7